Webinars

DHPSNY’s webinars are a great alternative to face-to-face workshops. Presented free of charge, DHPSNY’s programs address the needs of professionals and volunteers at institutions that manage unique library research materials and historical records, including libraries, archives, and museums.

DHPSNY’s webinars address emerging issues and best practices, with content scaled to apply to small- and medium-sized organizations with limited resources. Webinar topics are more narrowly-focused, with more opportunities for questions and responses, as well as community building across the state. Webinars are recorded, archived, and made available for download from DHPSNY’s Resources page. See below for descriptions and registration for upcoming webinars.

Upcoming Webinars

Funding: New York State’s C/P and DHP Grants
Presenters: John Diefenderfer, Documentary Heritage Program, New York State Archives and Barbara Lilley, Library Development Specialist, New York State Library
Date: Tuesday, October 2nd, 2018
Time: 10:00am – 12:00pm
Click here to register.

Join DHPSNY for the first in a series of webinars focusing on funding opportunities! This informational webinar will present two funding sources available to collecting institutions in New York through state funding: The New York State Discretionary Grant Program for the Conservation and Preservation of Library Research Materials (C/P Grants) and the Documentary Heritage Program (DHP) Grants. Presenters will discuss eligibility, fundable activities, and the application process for their respective programs.


Funding: Crafting a Successful Narrative
Presenter: Lee Price, Director of Development, Conservation Center for Art & Historic Artifacts
Date: Wednesday, November 14th, 2018
Time: 10:00AM – 12:00PM
Click here to register.

In DHPSNY’s second webinar in our funding series, learn more about crafting a successful narrative for your grant applications. With examples drawn from success stories at museums, historic sites, libraries, and archives, this webinar will explore the delicate balancing act of meeting all guideline requirements while telling a compelling story.


Duties & Responsibilities of Nonprofit Boards
Presenter: Susan Weinrich, Vice President of Organizational and Community Development, New York Council of Nonprofits, Inc. (NYCON)
Date: Tuesday, November 27th, 2018
Time: 10:00AM – 12:00PM
Click here to register.

This session provides a broad overview of the fiduciary, ethical, and policy making responsibilities of the board.  It covers the key functions of the board and provides practical guidance and an overview of best practices for board members to individually and collectively achieve excellence in governance performance. Participants will gain an understanding of how to develop and maintain an engaged board focused on ensuring mission alignment, planning for the organization’s future, ensuring adequate resources and strong financial oversight, and for those organizations with employees, building a strong working partnership with staff leadership.


Social Media: Instagram & Facebook
Presenter: Jason Henn, Manager of Marketing & External Relations, Conservation Center for Art & Historic Artifacts
Date: Thursday, December 6th, 2018
Time: 2:00PM – 4:00PM
Click here to register.

Social Media is an excellent platform for sharing information about your organization and highlighting the collections under your care. This webinar will address the basics of establishing a social media presence for your organization on two popular platforms, Instagram and Facebook, and how they can be used to build audiences, share stories, and promote events.


Emergency Preparedness Basics: Getting Started
Presenter: Amelia Parks, Archives Specialist, Documentary Heritage and Preservation Services for New York
Date: Wednesday, December 12th, 2018
Time: 2:00PM – 4:00PM
Click here to register.

One of the most important steps any cultural institution can take to safeguard its collections is to be prepared in the event of an emergency or disaster. How do you get started on this process? This webinar will focus on the first steps an institution should take, including drafting a Pocket Response Plan (PReP), determining salvage priorities, and establishing a cache of disaster supplies.


DHPSNY Webinar Recordings

  • Introducing DHPSNY (September 22, 2016)
    Presenter: Anastasia Matijkiw, Program Coordinator, DHPSNY
    This session provides an overview of the DHPSNY program, exploring the five year initiative’s plan to systematically document, preserve, and make accessible the material record cared for by the State's collecting institutions.
  • Funding for Collections Care (October 6, 2016)
    Presenter: Lee Price, Director of Development, CCAHA
    Viewers of this webinar will learn how to effectively develop and implement a funding strategy to raise money for collections, including the planning process that funders want to see in place and the elements of a successful grant proposal.
  • Collections Care Basics (November 10, 2016)
    Presenter: Anastasia Matijkiw, Program Coordinator, DHPSNY
    This webinar provides an introduction to collections care basics through the ten agents of deterioration: physical force; theft and vandalism; fire; water; pests; pollutants; light; incorrect temperature; incorrect relative humidity; and custodial neglect.
  • Introduction to Digitization (December 8, 2016)
    Presenter: Tamara Talansky, Preservation and Imaging Coordinator, CCAHA
    This webinar provides a basic overview of some of the considerations institutions should make when digitizing materials, including prioritization and selection criteria, handling practices while scanning or photographing, and storage concerns for digital media.
  • Introduction to Emergency Planning and Preparedness (January 25, 2017)
    Presenter: Samantha Forsko, Preservation Specialist, CCAHA
    Emergency preparedness is one of the most important steps any cultural institution can take to safeguard its collections. This webinar provides a “big picture” overview of emergency planning and preparedness.
  • Know Your Collections: Collections Management (February 15, 2017)
    Presenter: Dyani Feige, Director of Preservation Services, CCAHA
    This presentation covers key collections management topics such as acquisition, appraisal, documentation and deeds of gift, inventory, and deaccessioning. Issues such as “found in the collection” items and abandoned property are also addressed.
  • Security for Collections (March 21, 2017)
    Presenter: Gillian Marcus, Preservation Specialist, DHPSNY
    This webinar provides an overview of collections security with a focus on protection from theft and vandalism. Topics will include secure storage, protection of materials while in use, and security policies and procedures.
  • Introduction to Integrated Pest Management (April 6, 2017)
    Presenter: Gillian Marcus, Preservation Specialist, DHPSNY
    This webinar provides an introduction to Integrated Pest Management (IPM) for cultural institutions. Topics include the basic principles of prevention, monitoring, identification, and response/recovery, as well as resources for setting up a pest management program.

  • Finding Aid Basics: An Introduction to DACS (April 26, 2017)
    Presenter: Amelia Parks, Archives Specialist, DHPSNY
    This workshop covers the basics of collection-level finding aids and focus on content and formatting as governed by Describing Archives: A Content Standard (DACS), the descriptive standard for archival materials.

  • Spreading the Word (September 28, 2017)
    Presenters: Amy Heuer, Manager of Marketing and Engagement, CCAHA; Lee Price, Director of Development, CCAHA
    This webinar looks at fresh strategies to build audiences, promote collections, and connect with new audiences, with additional discussion of how to leverage your stories for fundraising.

  • The Importance of Strategic Planning (October 16, 2017)
    Presenter: Susan Weinrich, Vice President of Organizational and Community Development, NYCON
    Does your institution have a strategic plan? If not, this webinar will convince you to start the process!

  • Risk Assessment for Collecting Institutions (December 5, 2017)
    Presenter: Samantha Forsko, Preservation Specialist, CCAHA
    This webinar explores the basics of conducting a risk assessment at your institution. Conducting a risk assessment is one of the first steps an institution can take in the preparation and updating of an emergency preparedness and response plan.

  • Collection Management Policies (December 14, 2017)
    Presenter: Amelia Parks, Archives Specialist, DHPSNY
    Having essential policies and procedures in place is crucial for a properly functioning and thriving collection. This webinar focuses on one of these, the Collection Management Policy (CMP).

  • Preservation in Exhibits (January 11, 2018)
    Presenter: Amelia Parks, Archives Specialist, DHPSNY
    This webinar covers strategies for planning and installing exhibits of archival collections using preservation quality materials and following best practices for preservation strategies.

  • Demystifying Cold and Frozen Storage (January 24, 2018)
    Presenter: Barbara Lemmen, Senior Photograph Conservator, CCAHA
    This webinar covers the types of materials that benefit most from or are unsuited to cold storage conditions, concentrating on photographic materials. The differences between cold and frozen systems, such as equipment types and preparation and access to a collection, are also explored.

  • Mold: Prevention, Detection, and Response (February 5, 2018)
    Presenter: Gillian Marcus, Preservation Specialist, DHPSNY
    This webinar covers the basics of mold: what it is, why it happens to archival and library materials, how to recognize it, as well as strategies for prevention and recovery. Resources for responding to a mold outbreak are also discussed. Note: In the slide titled “Inactivating Mold: Freezing,” it should say “Below -20°C/-4°F”  instead of “Below -20°F.”

  • Housing Material Basics (February 20, 2018)
    Presenter: Gillian Marcus, Preservation Specialist, DHPSNY
    This webinar guides you through the process of becoming an informed consumer in an often confusing world of products marketed as “archival” or “conservation-grade.”

  • Legal Issues: Old Loans and Unknown Sources (February 26, 2018)
    Presenter: Erin Richardson, Director of Collections, Farmers’ Museum
    Designed for any staff or volunteers involved in collections care, this webinar is a primer on how institutions should address their trickier holdings: old loans, abandoned property, and materials “found in the collection.”

  • Digital Preservation for Small Repositories (March 14, 2018)
    Presenter: Bonita Weddle, Coordinator of Electronic Records, New York State Archives
    This webinar focuses on simple, practical first steps small repositories can take toward digital preservation and points you to a wide array of helpful resources.

  • Legal Issues: Copyright 101 for Archivists and Librarians (March 22, 2018)
    Presenter: Anne Karle-Zenith, Associate Director of Business Development, Metropolitan New York Library Council; Jennifer Palmentiero, Digital Services Librarian, Southeastern New York Library Resource Council
    This webinar provides an introduction to copyright law for archival and special collection managers. Fair use and special exemptions for libraries and archives are also covered. The presentation concludes with a discussion of copyright considerations related to deeds of gifts, donor agreements, reuse of collection materials, and permission and fee policies.

 

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