Webinars

DHPSNY’s webinars are a great alternative to face-to-face workshops. Presented free of charge, DHPSNY’s programs address the needs of professionals and volunteers at institutions that manage unique library research materials and historical records, including libraries, archives, and museums.

DHPSNY’s webinars address emerging issues and best practices, with content scaled to apply to small- and medium-sized organizations with limited resources. Webinar topics are more narrowly-focused, with more opportunities for questions and responses, as well as community building across the state. Webinars are recorded, archived, and made available for download here and on our YouTube channel. See below for descriptions and registration for upcoming webinars.

Upcoming Webinars 

Keep an eye out for new programming and services coming in 2021!


DHPSNY Webinar Recordings 

Subscribe to the DHPSNY YouTube channel.

About DHPSNY

  • Introducing DHPSNY (September 22, 2016)
    Presenter: Anastasia Matijkiw, Program Coordinator, DHPSNY
    This session provides an overview of the DHPSNY program, exploring the five year initiative’s plan to systematically document, preserve, and make accessible the material record cared for by the State's collecting institutions.

Administration

  • Board Governance: Committee Infrastructure (July 28, 2020) 
    Presenter: Susan Weinrich, Vice President of Organizational and Community Development, New York Council of Nonprofits
    Boards can use committees to get their work done effectively and efficiently- or they can become frustrated by the lack of leadership, engagement, and clearly defined purpose. This session will explore best practices and creative strategies for using committees to increase engagement, focus, and productively.

  • Board Governance: Fund Development for Boards (July 14, 2020) 
    Presenter: Andrew Marietta, Vice President of Regional Development, New York Council of Nonprofits
    This session will provide an overview of how board members can foster a pro-active approach to financial resource development including policy making, planning, fundraising, and strategy development. We will also define and explore the various active roles board members can play as donors, ambassadors, advocates, and askers.
  • Board Governance: Membership Program Revitalization (July 21, 2020) 
    Presenter: Andrew Marietta, Vice President of Regional Development, New York Council of Nonprofits
    Membership programs can offer plenty of benefits to organizations, however, it can be more difficult to build a thriving membership program than many nonprofits expect. This presentation will cover steps organizations can take to revitalize their membership programs, including understanding the value of a membership program; surveying the membership on their engagement; reviewing and reenergizing membership benefits; and rethinking the membership relationship from a transaction for benefits to an investment and partnership.
  • Board Governance: Recruitment (July 7, 2020) 
    Susan Weinrich, Vice President of Organizational and Community Development, New York Council of Nonprofits
    Board leadership and engagement isn’t happened upon through luck, nor is it something to be taken for granted. Board building should be an ongoing process with year-round activities and clear strategic goals. In this session we will explore board recruitment, engagement, and assessment, strategies, and identify and recognize what motivates board members to excel in their roles.
  • Duties and Responsibilities of Nonprofit Boards (November 27, 2018)
    Presenter: Susan Weinrich, Vice President of Organizational and Community Development, New York Council of Nonprofits, Inc. 
    This session provides a broad overview of the fiduciary, ethical, and policy making responsibilities of the board. It covers the key functions of the board and provides practical guidance and an overview of best practices for board members to individually and collectively achieve excellence in governance performance. Participants will gain an understanding of how to develop and maintain an engaged board focused on ensuring mission alignment, planning for the organization’s future, ensuring adequate resources and strong financial oversight, and for those organizations with employees, building a strong working partnership with staff leadership.‌
  • Funding: Crafting a Successful Narrative (February 5, 2019)
    Presenter: Lee Price, Director of Development, Conservation Center for Art & Historic Artifacts
    In DHPSNY’s second webinar in our funding series, learn more about crafting a successful narrative for your grant applications. With examples drawn from success stories at museums, historic sites, libraries, and archives, this webinar will explore the delicate balancing act of meeting all guideline requirements while telling a compelling story.
  • Funding for Collections Care (October 6, 2016)
    Presenter: Lee Price, Director of Development, Conservation Center for Art & Historic Artifacts
    Viewers of this webinar will learn how to effectively develop and implement a funding strategy to raise money for collections, including the planning process that funders want to see in place and the elements of a successful grant proposal.
  • Funding: New York State’s C/P and DHP Grants (October 2, 2018)
    Presenters: John Diefenderfer, Archival Advisory Services, New York State Archives; Barbara Lilley, Library Development Specialist, New York State Library
    This informational webinar presents two funding sources available to collecting institutions in New York through state funding: The New York State Discretionary Grant Program for the Conservation and Preservation of Library Research Materials (C/P Grants) and the Documentary Heritage Program (DHP) Grants. Presenters discuss eligibility, fundable activities, and the application process for their respective programs.
  • Internal Advocacy (March 12, 2020) 
    Presenter: Dyani Feige, Director of Preservation Services, Conservation Center for Art & Historic Artifacts
    Advocacy is not only external—it is crucial for collecting institution staff to be able to advocate internally as well, to co-workers, board, and administration, in order to assure that resources are best allocated. This webinar will explore routes for both external and internal advocacy with a focus on collections care: securing time and funding for preservation initiatives and conservation treatment. It will also discuss opportunities for incorporating information about preservation into all advocacy efforts.
  • Legal Issues: Copyright 101 for Archivists and Librarians (March 22, 2018)
    Presenter: Anne Karle-Zenith, Associate Director of Business Development, Metropolitan New York Library Council; Jennifer Palmentiero, Digital Services Librarian, Southeastern New York Library Resource Council
    This webinar provides an introduction to copyright law for archival and special collection managers. Fair use and special exemptions for libraries and archives are also covered. The presentation concludes with a discussion of copyright considerations related to deeds of gifts, donor agreements, reuse of collection materials, and permission and fee policies.
  • Legal Issues: Ethics (March 21, 2019)
    Presenters: Clare Flemming, Consulting Archivist; Brandon Zimmerman, Consulting Archivist
    Collecting institutions are regularly faced with ethical decisions, from questions of access and privacy to authenticity and copyright in collections. This webinar will discuss some of the more common ethical issues and the professional codes of ethics governing archives and libraries.
  • Legal Issues: Old Loans and Unknown Sources (February 26, 2018)
    Presenter: Erin Richardson, Director of Collections, Farmers’ Museum
    Designed for any staff or volunteers involved in collections care, this webinar is a primer on how institutions should address their trickier holdings: old loans, abandoned property, and materials “found in the collection.”
  • Security for Collections (March 21, 2017)
    Presenter: Gillian Marcus, Preservation Specialist, DHPSNY
    This webinar provides an overview of collections security with a focus on protection from theft and vandalism. Topics will include secure storage, protection of materials while in use, and security policies and procedures.

  • The Importance of Strategic Planning (October 16, 2017)
    Presenter: Susan Weinrich, Vice President of Organizational and Community Development, NYCON
    Does your institution have a strategic plan? If not, this webinar will convince you to start the process!

Collections Management

  • Accessioning! (January 17, 2019)
    Presenter: Clare Flemming, Consulting Archivist
    Accessioning is a crucial step in acquiring materials at any collecting institution, as the process by which legal and physical ownership is transferred to the organization. This webinar will address the importance of accessioning, as well as essential components of an accessioning policy, accessioning workflows, and how to handle “found in collection” items.
  • AV Collections: Planning a Reformatting Project (Wednesday, March 27, 2019)
    Presenter: David Neary, Project Manager, Media Preservation Initiative, Whitney Museum of American Art
    Audiovisual materials are abundant in collections - from moving images on film or video, to audiocassettes, CDs and DATs. Despite their constant presence on the shelf, the data they hold is at risk from the threats of degradation and obsolescence. Transferring to more durable formats will help ensure their preservation, but where do you start? Reformatting projects can be overwhelming, and this webinar is intended to help you get started. Topics addressed will include what you need to know before planning a reformatting project, reformatting in-house, and knowing when to seek out a vendor.
  • Collection Management Policies (December 14, 2017)
    Presenter: Amelia Parks, Archives Specialist, DHPSNY
    Having essential policies and procedures in place is crucial for a properly functioning and thriving collection. This webinar focuses on one of these, the Collection Management Policy (CMP).
  • Conducting a Basic Inventory (October 14, 2020) New!
    Presenter: Kate Philipson, Archives Specialist, DHPSNY
    Inventorying collections is one of the most crucial parts of any collections management program. A thorough inventory underpins good intellectual control, emergency preparedness and response, security, and helps to determine preservation priorities. This webinar will discuss the process and principles for carrying out a basic inventory of your archival, library, or museum collections.
  • Finding Aid Basics: An Introduction to Dacs (April 26, 2017)
    Presenter: Amelia Parks, Archives Specialist, DHPSNY
    This workshop covers the basics of collection-level finding aids and focus on content and formatting as governed by Describing Archives: A Content Standard (DACS), the descriptive standard for archival materials.
  • Know Your Collections: Collections Management (February 15, 2017)
    Presenter: Dyani Feige, Director of Preservation Services, Conservation Center for Art & Historic Artifacts
    This presentation covers key collections management topics such as acquisition, appraisal, documentation and deeds of gift, inventory, and deaccessioning. Issues such as “found in the collection” items and abandoned property are also addressed.
  • Managing Your Institutional Records (March 5, 2019)
    Presenters: David Lowry, Head, Local Government Advisory Services, NYSA; Jennifer O’Neill, Supervisor, Scheduling and State Agency Services, NYSA
    Institutional records are crucial for administrative, legal, and operation requirements. A records management program allows institutions to have systematic control over the creation, use, maintenance, and disposition of their records. This webinar will cover the basics of implementing and managing a records management program at a collecting institution, regardless of size.
  • Metadata Matters: The Basics (February 28, 2019)
    Presenter: Dacia Metes, Digital Archives Manager, Queens Public Library
    What is metadata? And why does it matter? This webinar will answer these questions and more! Intended to help those just getting started with metadata, topics covered will include best practices for item- and collection-level metadata, file naming, and systems for capturing metadata. Dublin Core and Encoded Archival Description (EAD) will also be addressed.
  • Photographs in the Archive: Arranging and Describing Visual Materials (October 1, 2020) New!
    Presenter: Amanda Murray, Preservation Specialist, DHPSNY
    Visual materials are a ubiquitous part of many collections that pose specific challenges to providing access. This session will discuss important considerations for the successful arrangement and description of visual materials in order to gain intellectual and physical control, improve accessibility, and provide for preservation.
  • The Process of Processing: Creating and Implementing Processing Plans (March 18, 2020) 
    Presenter: Kate Philipson, Archives Specialist, DHPSNY
    Processing archival collections, which is the work of arranging, describing, and housing materials, can sometimes feel overwhelming. Creating an initial processing plan helps to make these activities more manageable, as it proposes a clear guide to understanding any given collection and the resources that are necessary to make it accessible. This webinar will address the reasons for utilizing processing plans in your workflows, as well as the details of how to write one and implement it effectively.
  • Policies and Procedures for Deaccessioning (January 31, 2019)
    Presenter: Dyani Feige, Director of Preservation Services, Conservation Center for Art & Historic Artifacts
    Permanently removing accessioned materials from your holdings can be daunting. However, deaccessioning is an important collections management tool, particularly for institutions that are overcrowded or have accepted every donation that came their way. This webinar will address best practices when it comes to deaccessioning, including policies and suggested workflows.

Collections Storage​

  • Black, White, and Read All Over: Addressing Newspaper in Collections (February 26, 2019)
    Presenters: Gillian Marcus, Preservation Specialist, DHPSNY; Jennifer Palmentiero, Digital Services Librarian, Southeastern New York Library Resource Council
    Many collecting institutions have newspaper in their collections, from clippings to entire runs of publications. There are myriad issues with newspaper collections that can impede access to important information. This webinar will focus on the common problems with newspaper collections and what steps institutions can take to prevent deterioration. Presenters will also discuss the importance of digitization, microfilming and current programs that support this work for newspaper collections.
  • Collections Care Basics (November 10, 2016)
    Presenter: Anastasia Matijkiw, Program Coordinator, DHPSNY
    This webinar provides an introduction to collections care basics through the ten agents of deterioration: physical force; theft and vandalism; fire; water; pests; pollutants; light; incorrect temperature; incorrect relative humidity; and custodial neglect.
  • Common Collection Conditions: Assessing the Condition of Your Paper-Based Collections (April 2, 2020) 
    Presenter: Heather Hendry, Senior Paper Conservator, Conservation Center for Art & Historic Artifacts
    Every collection will have some condition issues, and every organization has limits on the level of collections care they can institute. However, by both understanding the overall condition of a collection and identifying urgent items, organizations can determine how to best allocate resources within an overall preservation plan. This webinar will discuss how to identify common condition problems found in paper objects and introduce five priority levels that can be utilized to categorize collection items based on the urgency of conservation needs.

  • Common Collection Conditions: Assessing the Condition of Your Book Collections (April 20, 2020) 
    Presenter: Amber Hares, Book Conservator, Conservation Center for Art & Historic Artifacts
    The second presentation in our Common Collection Conditions series, this webinar discusses how to identify common condition problems found in book collections and introduce five priority levels that can be utilized to categorize collection items based on the urgency of conservation needs.
  • Common Collection Conditions: Assessing the Condition of Your Collection's Housing (June 22, 2020) 
    Presenter: Benjamin Iluzada, Housing Technician, Conservation Center for Art & Historic Artifacts
    The third presentation in our Common Collection Conditions series, this webinar will discuss common housing issues found within an institution's collection, as well as recommendations for how to address them both in-house and externally.
  • Common Collection Conditions: Assessing the Condition of Your Photograph Collections (September 17, 2020) New!
    Presenter: Barbara Lemmen, Senior Photograph Conservator, Conservation Center for Art & Historic Artifacts
    The fourth presentation in our Common Collection Conditions series, this webinar will discuss how to identify common condition problems found in photograph collections and introduce five priority levels that can be utilized to categorize collection items based on the urgency of conservation needs.
  • Demystifying Cold and Frozen Storage (January 24, 2018)
    Presenter: Barbara Lemmen, Senior Photograph Conservator, Conservation Center for Art & Historic Artifacts
    This webinar covers the types of materials that benefit most from or are unsuited to cold storage conditions, concentrating on photographic materials. The differences between cold and frozen systems, such as equipment types and preparation and access to a collection, are also explored.
  • Good Housekeeping (January 23, 2019)
    Presenter: Amelia Parks, Archives Specialist, DHPSNY
    Having a regular housekeeping program is essential to the preservation of collections. Clean conditions are important for long-term collections care and for good emergency preparedness. This webinar will address how to develop and maintain a housekeeping program for small- and medium-sized institutions, including policies, schedules, and recommended cleaning products.
  • Housing Material Basics (February 20, 2018)
    Presenter: Gillian Marcus, Preservation Specialist, DHPSNY
    This webinar guides you through the process of becoming an informed consumer in an often confusing world of products marketed as “archival” or “conservation-grade.”
  • Introduction to Integrated Pest Management (April 6, 2017)
    Presenter: Gillian Marcus, Preservation Specialist, DHPSNY
    This webinar provides an introduction to Integrated Pest Management (IPM) for cultural institutions. Topics include the basic principles of prevention, monitoring, identification, and response/recovery, as well as resources for setting up a pest management program.
  • Lighting: Beyond Standards (April 30, 2020) New!
    Presenter: Heather Hendry, Senior Paper Conservator, Conservation Center for Art & Historic Artifacts
    Light is one of the ten agents of deterioration, making it especially crucial that collecting institutions know how to control and mitigate exposure to light during storage and exhibition. This webinar discusses basic principles of managing light exposure in collections, including identifying light sources commonly found in institutional storage, measuring and understanding visible and UV light values, current standards for light exposure during exhibition, and preventive measures to avoid unnecessary exposure to light. The light sensitivity of materials commonly held in archives, museums, and libraries is also discussed. Several case studies will show how small and large real world institutions have protected their collections.
  • Mold: Prevention, Detection, and Response (February 5, 2018)
    Presenter: Gillian Marcus, Preservation Specialist, DHPSNY
    This webinar covers the basics of mold: what it is, why it happens to archival and library materials, how to recognize it, as well as strategies for prevention and recovery. Resources for responding to a mold outbreak are also discussed. Note: In the slide titled “Inactivating Mold: Freezing,” it should say “Below -20°C/-4°F”  instead of “Below -20°F.”
  • Preservation in Exhibits (January 11, 2018)
    Presenter: Amelia Parks, Archives Specialist, DHPSNY
    This webinar covers strategies for planning and installing exhibits of archival collections using preservation quality materials and following best practices for preservation strategies.
  • Space Planning: Getting Started (April 16, 2020) 
    Presenter: Maria Holden, Preservation Officer, New York State Office of Cultural Education
    Archives, libraries, and museums of all sizes face challenges when considering how to make the most of collections storage spaces, particularly when space is limited. The presenter will discuss strategies for making the most of precious storage space as well as ways to prioritize best practices and current standards for housing and storing institutional collections.
  • Stories from the Field: Mold at RPI (October 19, 2020) New!
    Presenters: Tammy Gobert, Preservation and Access Archivist, Institute Archives and Special Collections,  RPI
    Jenifer Monger, Assistant Institute Archivist, Institute Archives and Special Collections, RPI
    Dealing with a large mold outbreak is one of the most difficult situations an institution can face; in this webinar, staff from the Rensselaer Polytechnic Institute Library share insight and lessons learned after they tackled a large mold outbreak in the collections.
  • Temperature & Relative Humidity in Collections Care (March 12, 2019)
    Presenter: Gillian Marcus, Preservation Specialist, DHPSNY
    Providing stable environmental controls is one of the most important steps an institution can take to preserve its collections.  As strict parameters for temperature and relative humidity can be expensive and difficult to implement for many institutions, efforts should be focused on maintaining environmental conditions that are attainable, sustainable, and cost-effective over the long term.  This webinar will cover the impact temperature and relative humidity can have on collections, as well as ways to mitigate the risks posed by fluctuations or extremes.  Establishing and maintaining an environmental monitoring program will also be addressed.

Digital Preservation

  • Digital Preservation for Small Repositories (March 14, 2018)
    Presenter: Bonita Weddle, Coordinator of Electronic Records, New York State Archives
    This webinar focuses on simple, practical first steps small repositories can take toward digital preservation and points you to a wide array of helpful resources.
  • Introduction to Digitization (December 8, 2016)
    Presenter: Tamara Talansky, Preservation and Imaging Coordinator, Conservation Center for Art & Historic Artifacts
    This webinar provides a basic overview of some of the considerations institutions should make when digitizing materials, including prioritization and selection criteria, handling practices while scanning or photographing, and storage concerns for digital media.

  • Managing Your Digital Collection (March 3, 2020) 
    Presenter: Maggie Downing, Manager of Digital Imaging, Conservation Center for Art & Historic Artifacts. This webinar will focus on the basics of managing digital collections and will address born-digital material as well as items that have been converted to digital format. Maggie Downing, Manager of Digital Imaging at the Conservation Center for Art & Historic Artifacts, will discuss scalable strategies that can be implemented by institutions of all sizes.

Emergency Preparedness

  • Emergency Preparedness Basics: Getting Started (December 12, 2018)
    Presenter: Amelia Parks, Archives Specialist, DHPSNY
    One of the most important steps any cultural institution can take to safeguard its collections is to be prepared in the event of an emergency or disaster. How do you get started on this process? This webinar will focus on the first steps an institution should take, including drafting a Pocket Response Plan (PReP), determining salvage priorities, and establishing a cache of disaster supplies.
  • Introduction to Emergency Planning and Preparedness (January 25, 2017)
    Presenter: Samantha Forsko, Preservation Specialist, Conservation Center for Art & Historic Artifacts
    Emergency preparedness is one of the most important steps any cultural institution can take to safeguard its collections. This webinar provides a “big picture” overview of emergency planning and preparedness.
  • Risk Assessment for Collecting Institutions (December 5, 2017)
    Presenter: Samantha Forsko, Preservation Specialist, Conservation Center for Art & Historic Artifacts
    This webinar explores the basics of conducting a risk assessment at your institution. Conducting a risk assessment is one of the first steps an institution can take in the preparation and updating of an emergency preparedness and response plan.

Outreach

  • Social Media: Instagram & Facebook (December 6, 2018)
    Presenter: Jason Henn, Manager of Marketing & External Relations, Conservation Center for Art & Historic Artifacts
    Social Media is an excellent platform for sharing information about your organization and highlighting the collections under your care. This webinar will address the basics of establishing a social media presence for your organization on two popular platforms, Instagram and Facebook, and how they can be used to build audiences, share stories, and promote events.
  • Spreading the Word (September 28, 2017)
    Presenters: Amy Heuer, Manager of Marketing and Engagement, CCAHA; Lee Price, Director of Development, CCAHA
    This webinar looks at fresh strategies to build audiences, promote collections, and connect with new audiences, with additional discussion of how to leverage your stories for fundraising.
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