Planning & Assessment

Documentary Heritage and Preservation Services for New York (DHPSNY) currently offers Planning & Assessment Services in three major areas. These services are designed to support New York organizations in improving and advancing program efforts while forming strategies for future growth and development. DHPSNY’s Planning & Assessment Services consist of archival needs assessments, preservation and conservation surveys, and strategic planning assistance. In each instance, our services aim to improve adherence to best practices and are tailored to an organization’s unique circumstances.

Archival Needs Assessments

An archival needs assessment will thoroughly examine your archival program, identifying and addressing specific organizational needs. Our assessments are conducted by an experienced archivist with needs assessment expertise. The assessment will pinpoint problems, recommend solutions, set priorities, and guide the development of your archival program.

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Preservation and Conservation Surveys

Preservation surveys focus on preventive care and mitigating deterioration and damage by analyzing policies, practices, and conditions in an institution and their impact on collections. A preservation survey is a valuable tool in fundraising for collections care and often a prerequisite for grants and other funding opportunities. Where appropriate, DHPSNY will offer institutions a conservation survey (an evaluation of materials in a specific collection or collections performed by a trained conservator) in place of a preservation survey.

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Strategic Planning

DHPSNY has worked closely with the New York Council of Nonprofits (NYCON) to develop a curriculum geared specifically toward assisting small- to medium-sized institutions with engaging in strategic planning in a thoughtful way. This curriculum consists of two webinars administered approximately four months apart, with assignments and a retreat occurring between the two webinars. The product of strategic planning is a document that establishes a common vision, an outline of strategic goals and objectives, recommendations for the effective allocation of resources, and an organizational structure that will support the work of implementation.

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Application Process

Recipients of DHPSNY’s Planning & Assessment Services are selected by a competitive application process. Limited spaces are available. Applications are reviewed by an advisory committee of library, archives, and conservation professionals. Application materials for DHPSNY's Planning & Assessment Services are accepted year-round. The deadline for the next review period has been EXTENDED to Friday, July 14, 2017. Applications must be postmarked or received via email by the deadline to be considered for the summer 2017 application round.

Questions?

DHPSNY staff is available to assist you in completing the application forms. Please contact Anastasia Matijkiw, DHPSNY Program Coordinator, for assistance, questions about eligibility, or additional information at (215) 545-0613 or amatijkiw@dhpsny.org.

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