Resources

DHPSNY staff has compiled an extensive list of online resources to support learning and program growth for New York’s collecting institutions. These include links to academic articles, sample policies and guidelines, digital records, and other resources on a range of important topics. This page also features an archive of DHPSNY webinar recordings and a Calendar of Upcoming Events for New York's cultural heritage community.

Contents

Administration
Archives
Born Digital and Digitized Records
Disaster Preparedness
Education and Outreach
Exhibition
Grants
Podcasts
Preservation
Regional Resources
DHPSNY News
DHPSNY Webinar Recordings
Other Resource Aggregates

 

Administration

          POLICIES & PROCEDURES

TEMPLATES & EXAMPLES:

 

Archives

TEMPLATES & EXAMPLES:

  Born Digital and Digitized Records

Disaster Preparedness

Education and Outreach

Exhibition

Grants

  • Foundation Center – Provides information on grants and grant makers, searches 990s, and has information on many small grants and grant makers who do not have an online presence. The online database requires a subscription but the resources at several brick and mortar locations in New York State are free.
  • New York State Archives – Grant funding for categories such as emergency funding, archival record management, and research.
  • Regional Bibliographic Databases (RBDB) – Funding administered by New York State Library to benefit regional resource sharing and information technology. Some of New York's Library Resources Councils (see Regional Resources) use a portion of their RBDB funds for grants to member libraries in areas such as digitization, metadata, and retrospective conversion, etc.

Podcasts

  • More Podcast, Less Process – “Podcast featuring interviews with archivists, librarians, preservationists, technologists, and information professionals about interesting work and projects within and involving archives, special collections, and cultural heritage. Topics include appraisal and acquisition, arrangement and description, reference, outreach and education, collection management, physical and digital preservation, and infrastructure and technology.”
  • Dewey Decibel Podcast – “A podcast series from American Libraries, the magazine of the American Library Association. Each month, you host and American Libraries Associate Editor Phil Morehart will be your guide to conversations with librarians, authors, thinkers, and scholars about topics from the library world and beyond.”
  • HiFi History – A podcast that “explores how saving places, memories and objects from the past (aka "historic preservation") improves your life and your community.”
     

Policies & Procedures

TEMPLATES & EXAMPLES:

Preservation

Regional Resources

The following organizations provide support to collecting institutions in specific regions throughout New York State. Empire State Library Network is comprised of nine regional library resource councils, each providing a range of support services that include continuing education, digitization services, access to electronic resources, services to the health care community, consulting, information technologies, and advocacy. ESLN provides similar services to the entire state, such as continuing education and discounted electronic resources.

The following are additional regional organizations providing support to New York collecting institutions.

DHPSNY News

DHPSNY News is an annual print publication chronicling our adventures delivering free programs and services in the Empire State. Our first issue features a recap of our Year 1 Planning & Assessment site visits, education programs, and conferences, as well as interviews, highlights from our inaugural Statewide survey, and more.

DHPSNY Webinar Recordings

DHPSNY's webinars address emerging issues and best practices for collecting institutions, with content scaled to apply to small- and medium-sized organizations with limited resources. To learn more and register for upcoming programs, visit our webinars page. All of DHPSNY's education programs are presented free of charge for New York institutions. Webinar recordings are made available here within one week of the original webcast. Click the links below to visit GoToWebinar and fill out the registration form. You will then be directed to the video.

  • Mold: Prevention, Detection, and Response (February 5, 2018)
    Presenter: Gillian Marcus, Preservation Specialist, DHPSNY
    This webinar covers the basics of mold: what it is, why it happens to archival and library materials, how to recognize it, as well as strategies for prevention and recovery. Resources for responding to a mold outbreak are also discussed.

  • Demystifying Cold and Frozen Storage (January 24, 2018)
    Presenter: Barbara Lemmen, Senior Photograph Conservator, CCAHA
    This webinar covers the types of materials that benefit most from or are unsuited to cold storage conditions, concentrating on photographic materials. The differences between cold and frozen systems, such as equipment types and preparation and access to a collection, are also explored.

  • Preservation in Exhibits (January 11, 2018)
    Presenter: Amelia Parks, Archives Specialist, DHPSNY
    This webinar covers the types of materials that benefit most from or are unsuited to cold storage conditions, concentrating on photographic materials. The differences between cold and frozen systems, such as equipment types and preparation and access to a collection, are also explored.

  • Collection Management Policies (December 14, 2017)
    Presenter: Amelia Parks, Archives Specialist, DHPSNY
    Having essential policies and procedures in place is crucial for a properly functioning and thriving collection. This webinar focuses on one of these, the Collection Management Policy (CMP).

  • Risk Assessment for Collecting Institutions (December 5, 2017)
    Presenter: Samantha Forsko, Preservation Specialist, CCAHA
    This webinar explores the basics of conducting a risk assessment at your institution. Conducting a risk assessment is one of the first steps an institution can take in the preparation and updating of an emergency preparedness and response plan.

  • The Importance of Strategic Planning (October 16, 2017)
    Presenter: Susan Weinrich, Vice President of Organizational and Community Development, NYCON
    Does your institution have a strategic plan? If not, this webinar will convince you to start the process!

  • Spreading the Word (September 28, 2017)
    Presenters: Amy Heuer, Manager of Marketing and Engagement, CCAHA; Lee Price, Director of Development, CCAHA
    This webinar looks at fresh strategies to build audiences, promote collections, and connect with new audiences, with additional discussion of how to leverage your stories for fundraising.

  • Finding Aid Basics: An Introduction to DACS (April 26, 2017)
    Presenter: Amelia Parks, Archives Specialist, DHPSNY
    This workshop covers the basics of collection-level finding aids and focus on content and formatting as governed by Describing Archives: A Content Standard (DACS), the descriptive standard for archival materials.

  • Introduction to Integrated Pest Management (April 6, 2017)
    Presenter: Gillian Marcus, Preservation Specialist, DHPSNY
    This webinar provides an introduction to Integrated Pest Management (IPM) for cultural institutions. Topics include the basic principles of prevention, monitoring, identification, and response/recovery, as well as resources for setting up a pest management program.

  • Security for Collections (March 21, 2017)
    Presenter: Gillian Marcus, Preservation Specialist, DHPSNY
    This webinar provides an overview of collections security with a focus on protection from theft and vandalism. Topics will include secure storage, protection of materials while in use, and security policies and procedures.
  • Know Your Collections: Collections Management (February 15, 2017)
    Presenter: Dyani Feige, Director of Preservation Services, CCAHA
    This presentation covers key collections management topics such as acquisition, appraisal, documentation and deeds of gift, inventory, and deaccessioning. Issues such as “found in the collection” items and abandoned property are also addressed.
  • Introduction to Emergency Planning and Preparedness (January 25, 2017)
    Presenter: Samantha Forsko, Preservation Specialist, CCAHA
    Emergency preparedness is one of the most important steps any cultural institution can take to safeguard its collections. This webinar provides a “big picture” overview of emergency planning and preparedness.
  • Introduction to Digitization (December 8, 2016)
    Presenter: Tamara Talansky, Preservation and Imaging Coordinator, CCAHA
    This webinar provides a basic overview of some of the considerations institutions should make when digitizing materials, including prioritization and selection criteria, handling practices while scanning or photographing, and storage concerns for digital media.
  • Collections Care Basics (November 10, 2016)
    Presenter: Anastasia Matijkiw, Program Coordinator, DHPSNY
    This webinar provides an introduction to collections care basics through the ten agents of deterioration: physical force; theft and vandalism; fire; water; pests; pollutants; light; incorrect temperature; incorrect relative humidity; and custodial neglect.
  • Funding for Collections Care (October 6, 2016)
    Presenter: Lee Price, Director of Development, CCAHA
    Viewers of this webinar will learn how to effectively develop and implement a funding strategy to raise money for collections, including the planning process that funders want to see in place and the elements of a successful grant proposal.
  • Introducing DHPSNY (September 22, 2016)
    Presenter: Anastasia Matijkiw, Program Coordinator, DHPSNY
    This session provides an overview of the DHPSNY program, exploring the five year initiative’s plan to systematically document, preserve, and make accessible the material record cared for by the State's collecting institutions.

Other Resource Aggregates

  • Society of American Archivists (SAA) – This website provides a wealth of information on archival topics, standards, education, and other archival, international, and regional associations. Other useful pages include the glossary of archival terms, grant information, and guides to writing policies.
  • New York State Archives (NYSA) – Provides a variety of guidelines and resources on records management, education and outreach, grants, and professional standards. Click here for the list of publications.
  • New York State Archives List of Services for Historical Records Repositories –  An extensive list of additional resources compiled by NYSA.
  • American Alliance of Museums (AAM) – The Collections Stewardship section provides standards and guidelines applicable to any institution holding historic or archival material. Guidelines include topics on collection care, collection assessment, ethics, loans, and more.
  • Conservation Center for Art & Historic Artifacts (CCAHA) – Resources on a variety of topics including preservation of various collection material, disaster and emergency preparedness, collection handling, and finding specialists.
  • The Sustainable Heritage Network (SHN) – “An answer to the pressing need for comprehensive workshops, online tutorials, and web resources dedicated to the lifecycle of digital stewardship… The SHN is part of a network of individuals, communities, and institutions who work together to provide each other with digital tools and preservation assistance. We call this: Collaborative Stewardship.”
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